Purchasing Specialist

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Job Title:

Purchasing Specialist

Job ID #

K0970

Job Family:

Specialist

Reports To Position:

Senior Leadership

FLSA

PRIMARY PURPOSE

Identify and support supply chain initiatives, cost savings and process improvements for the company.

ESSENTIAL FUNCTIONS

Prepare for accounting deadlines; ensure accuracy of general ledger coding/alignment of entries within system of record for commodities, including but not limited to, uniforms, coffee, office supplies, printed materials and third-party expenses.

Participate in sourcing and consolidating commodities with new or existing suppliers, benefiting in pricing, processing, customer service, goods or service solutions and improvement opportunities.

Place orders directly with suppliers as needed for various departments. Provide problem resolution on goods/service issues and invoice errors; effectively communicate issues and resolution to suppliers as appropriate.

Review expired or soon to be expiring contracts; collaborate with business owners and leadership to address potential needs for sourcing, negotiating or terminating contracts, depending on the business requirements of the organization.

Maintain contracts on file and in system of record to ensure documents are accurately organized, labeled, retained and updated.

Identify, evaluate and consider items for possible sale through company store; suggest and research new products based on internal customer requests for terminals, shop and company store.

Work in the Company Store as needed cashiering, organizing, receiving inventory and welcoming customers in a friendly and positive manner.

Identify and provide ongoing suggestions for process improvements for the company.

Distribute communications as necessary; write and distribute accurate meeting minutes as requested by leadership.

Maintain login and password information for vendor accounts.

Collaborate with business owners / units; negotiate to find other suppliers to get the best cost, quality and service for the business owners.

Proactively work to assist others in achieving the organization's objectives.

Bachelors degree preferred.

3+ years office and retail experience required.

General knowledge of procurement and contract experience required.

Retail sales background considered a plus.

Proficient with cash register

General knowledge of Microsoft Word & Excel and AS400 system

Basic contract knowledge

High level of keyboard accuracy and speed

Good verbal and written communication skills

Thorough and detail oriented

Ability to work under pressure

Good interpersonal skills

Ability to work on various projects at once

Flexible

Must be able to manually lift 40lbs.

The Company is an equal employment opportunity employer.  The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws.  The Company also prohibits harassment of applicants and employees based on any of these protected categories.